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5 Tips for Hiring a Bookkeeper

Nov 06, 2020

Are you looking for reliable bookkeeping services for your business? Like many business owners, you may not know where to start. Note that when you are passionate about your business, but the numbers are overwhelming and challenging for you, competent and professional bookkeeping services can easily take care of the dollars and cents on your behalf. If you would like to be truly profitable and successful, you have to keep tabs on your business finances.

As a business owner, if you do not know where you stand on a monthly, quarterly, or annual basis, your chances of surviving and growing during cut-throat competition can decrease considerably. There is no doubt that a bookkeeper manages your finances and will likely have a big impact on the trajectory of your small business.

This is why before hiring a bookkeeper, you must conduct a thorough and detailed search and ask thoughtful and relevant questions of potential candidates. You should also screen those candidates you think could be the most suitable choice for your business.

You may know that hiring a bookkeeper is perhaps one of the most effective ways to stay focused on your services and products without spending a lot of valuable time getting the numbers in order.

Here are five things you should consider when hiring the right bookkeeper for your business.

1. Right Experience and Expertise

Note that when you start to interview potential bookkeepers, you should find out about their experience level. It is no secret that every industry has its unique quirks and characteristics when it comes to financial record-keeping. This is the reason more accounting professionals now see greater value in specializing. There is no doubt that limiting your search to potential candidates that serve your industry will help you find a person who is already familiar with all the unique ins and outs of your business.

While a company website will certainly offer some valuable insights into their experience, you should ask a few important questions. Some of them are:

  • How long has the candidate been in the bookkeeping industry?
  • What type of clients does the candidate serve?
  • What customized services can the candidate offer?

Keep in mind that not all bookkeeping professionals have the same kind of industry expertise. Also, as no two business organizations or companies operate in the same way, you should determine what experience and expertise you need your bookkeeper to have.

For instance, a bookkeeper who has mostly worked with manufacturers is not likely to have the same experience and expertise as someone working in the construction industry or small businesses, such as non-profits or retail outlets. This is why choosing the right bookkeeper for your business requires asking the relevant questions during the interview process.

Accounting and bookkeeping is not exactly an easy science. So, for a business that is starting out or growing, you need to have somebody who has been successfully doing this job for quite some time.

2. Communication

If you are not good with numbers, you need a professional who will help you understand and appreciate the numbers. So, it is important to make sure that your communication style and the communication style of your bookkeeper work well together.

Did you know that contrary to popular opinion, bookkeeping isn’t a solitary act? Professional bookkeepers work collaboratively and effectively with different functions in an organization. To do that, they should be able to communicate effectively.

It is no secret that providing insights to your staff members, making decisions, working in a team as well as distilling expert and detailed information about your organization’s financial workings are all important aspects of the bookkeeper’s job description. There is no doubt that a common link between all of these skills is the unique ability to communicate effectively and quickly.

Your bookkeeper needs to present your business finances in a simple way that makes sense and also keeps you informed at both the frequency and level that you prefer.

3. Attention to Detail

You may know that numbers can be challenging and tricky to deal with. Keep in mind that even a small error or mistake in figures could have disastrous consequences for your company.

Note that as financial planning, cash flow, and tax compliance are an integral part of the bookkeeper’s overall job description, their ability to give attention to the smallest details can ensure that mistakes or errors are minimized.

4. Transparency and Trustworthiness

When it comes to bookkeeping, transparency must be among the first things that you should look for in a candidate. You should ask the potential candidates for a comprehensive client list detailing all their previous clients. Also, ask them how they had helped these clients grow and expand over the years, so you could be confident they can handle all of your business needs.

Here is another example of transparency. The bookkeeper you choose should be able to give you an instant and reliable quote for their services without any hidden fees that may pop up after several months of working together. There is no doubt that this is the type of transparency and honesty that you need in the bookkeeper who will be handling your business finance.

Also, note that any bookkeeping professional that you hire should be a reliable and trustworthy candidate. You will entrust this professional with confidential and sensitive financial details of your business. So, in order to avoid accounting fraud, you should find a trustworthy candidate. Choosing an individual who you could rely on and trust would give you peace of mind.

5. Tech-Savvy

Unless your organization is stuck in the twentieth century, it is important to use a software system in order to keep your business financials and adequately manage your books. This is why you need a bookkeeper who is open to adopting various innovations and can keep up with the changing technology.

The right bookkeeper for your business should be fully trained and have sufficient experience using your bookkeeping or accounting software. And that is not all; the person should also be adept at using other standard tools, like Microsoft Excel as well as any industry-specific systems that you have.

Final Thoughts

There is no doubt that hiring a bookkeeping professional can be the most important decision that you make for your business. An excellent bookkeeping partner will be with you and help you every step of the way as your company grows. Therefore, it pays to take your time to make sure that you hire the right person for the job.

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